Author: Michael Graveston

  • Ask The Dirk: IDEA Backup Solutions

    Ask The Dirk: IDEA Backup Solutions

    Michael Graveston

    ASK THE DIRK IDEA Backup Solutions

    Did you know that IDEA YACHT has several backup solutions built-in?

    The backup module in IDEA YACHT is a default module that can be accessed from your home menu in the left side navigation tray.

    IDEA BackUp Solution 1

    Each installation set up by us receives our default schedule:

    * daily database backup at 1am

    * monthly full backup every 1st at 2am.

    Note: the monthly full backup also contains all your documents and is therefor much bigger than the normal database backup.

    The default file location is the Backups folder in your IDEA installation folder (c:\idea\backup). But we can setup any (UNC) path for this or also set up a second location as a mirror. Just contact us if you want this to be changed.

    You can add, edit or remove these schedules according to your demands and there is also a permission that can be set for the backup page (settings -> permissions -> general -> backup).

    IDEA BackUp Solution 2

    A second non-editable instance for backups comes with the support plan and backups your database to our online server, where always the three most recent received files are archived.

    There is a switch in the system settings which allows you to display the latest successful backup date in the login: 

    IDEA BackUp Solution 3
    IDEA BackUp Solution 4

    In addition to this you can also activate the system health widget for your dashboard which also shows if there are any problems with your backups (local or online):

    IDEA Back Up Solution 5
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

  • July 2023 Newsletter

    July 2023 Newsletter

    Idea Newsletter-July 23

    July 2023 Newsletter

    RELEASE 2023.2 IS HERE

    Our 2023.2 IDEA YACHT release is now available!

    Update 2023.2 IDEA YACHT sees big improvements to our new IDEA Snag List module, allowing even more flexibility, and huge advancements in the way you can utilise your layout. With the ability to create more markers and filter them like never before, plus so much more…

    IDEA Data wave

    Book your 2023.2 update

    We always highly recommend running the latest version of IDEA software, not just to get our most up to date features but to improve onboard workflows and, more importantly, to be in line with the highest security level for your data.

    Our latest release 2023.2, which sees huge advancements in our layout drawings, is available now. Book in your IDEA YACHT update by emailing our support team.

     

    IDEA Data wave

    IDEA forms strategic partnership with YACHTNEEDS

    As part of the latest release of IDEA YACHT, we have teamed up with yachting-specific product marketplace YACHTNEEDS to further enhance our yacht management solution and increase the efficiency of onboard processes…read more

     

    IDEA Data wave

    IDEA ACADEMY

    ISM (International Safety Management) Forms can help you stay compliant on your vessel. Learn how to create them and fill them in within IDEA YACHT.

    IDEA Data wave
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

    Ask The Dirk

    Connecting an entry point with a component

    Did you know that you can connect entry points from the Logs and Rounds module with a component?

    By reporting a round with this entry point you will then generate data in the components history tab and thus, for example, have a verification for your daily safety check also displayed in the components history…  Read more…

     

    We always love to hear from our customers, please get in touch via our website or e-mail us. You can also follow our posts and join in the conversation on social media.

    Best wishes,

    The IDEA team

  • Ask The Dirk: Connecting an entry point with a component

    Ask The Dirk: Connecting an entry point with a component

    Michael Graveston

    Ask the Dirk 6 Comparing entry points

    Did you know that you can connect entry points from the Logs and Rounds module with a component?

    By reporting a round with this entry point you will then generate data in the components history tab and thus, for example, have a verification for your daily safety check also displayed in the components history.

    In order to set a component as available in the Logs and Rounds module you need to activate this checkbox:

    IDEA YACHT Ask The Dirk 6-1

    Once the component is available you can assign it to an entry point:

    IDEA YACHT Ask The Dirk 6-2

    When you run your daily checks round with this entrypoint, the components history gets updated as well:

    IDEA YACHT Ask The Dirk 6-3
    IDEA YACHT Ask The Dirk 6-4
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

  • IDEA forms strategic partnership with YACHTNEEDS

    IDEA forms strategic partnership with YACHTNEEDS

    Michael Graveston

    IDEA YACHT YACHTNEEDS

    As part of the latest release of IDEA YACHT (2023.2), we have teamed up with yachting-specific product marketplace YACHTNEEDS to further enhance our yacht management solution and increase the efficiency of your onboard processes.

    The industry-first, custom-built platform, YACHTNEEDS, provides the ability to source and purchase yacht products globally, providing yachts with what they want, where they want it and when they want it.

    YACHTNEEDS was founded from the pain point of yacht crews trying to find trusted providers when sourcing yachting-specific products. The developed marketplace has removed the burden of contacting multiple vendors and enabled an extremely easy and digital method of purchasing products.

    This strategic partnership combines both companies’ experience and existing efforts to streamline processes. The synergies of the two platforms, YACHTNEEDS as the pioneers in digital procurement and IDEA YACHT as a market-leading and complete yacht management software, create a simple and easy solution to the complete journey of crew purchasing products onboard, making the whole process quicker and easier, improving the standard procurement procedure. 

    The link up has resulted in direct access from a yacht’s database with one click-through to purchase on YACHTNEEDS. With this partnership, the crew can have the confidence and choice back in finding the correct parts. When crew require certain products for scheduled maintenance tasks – such as specific engineering parts – with just one click from IDEA YACHT, the user is navigated to that specific product they require on YACHTNEEDS with purchasing options in a matter of seconds. The item has various defining characteristics with multiple identifiers, directing the user to what they need. 

    If it is the case whereby a specific product is not listed on YACHTNEEDS, the user will be taken to that category (for similar products) or a landing page, which can direct them to provide details resulting in a quotation from YACHTNEEDS in a 24-48 hour window. 

    “We are delighted to announce our partnership with IDEA Data Solutions; having our YACHTNEEDS marketplace connected to one of the leading software management tools streamlines the day-to-day management for all users, from start to finish. 

    Our core focus at YACHTNEEDS is to bring options, ease, and efficiency to crew by selling over 30,000+ part codes sold by hundreds of local sellers on one platform – ensuring what crew order is exactly what they receive. 

    With this partnership, we are revolutionising the system of maintenance procurement. Crew can now easily navigate from undergoing a task on IDEA Data Solutions to our superyacht-specific marketplace – it ticks all the boxes. 

    I am incredibly excited to see the growth of this partnership and how far we can take our technologies within the industry.“ – Tony Stout. Founder of YACHTNEEDS. 


    The strategic partnership gives both companies’ users the highest level of service. A user on IDEA YACHT will no longer have to list multiple suppliers but can now list YACHTNEEDS as a sole supplier, enabling one invoice – making payment and procurement much more straightforward. 

    “We’re delighted to be partnering with YACHTNEEDS to provide a seamless purchasing experience for our users. From the initial point of detecting a task and the products needed to undertake it, to ensuring that onboard inventory is fully stocked and up to date, ensuring our workflows are as streamlined as possible is an absolute priority for IDEA. 

    The ability to navigate to YACHTNEEDS marketplace from within a purchase order makes this process even easier and will cut out unnecessary steps to get the products they need when they need them.” – Jan Langweg. Head of Professional Services and Business Development at IDEA Data Solutions.

    To ensure that this new YACHTNEEDS functionality is available we, as always, recommend that you book in your update here.

  • IDEA YACHT Release 2023.2

    IDEA YACHT Release 2023.2

    Michael Graveston

    IDEA YACHT Release 2023.2

    2023.2 Key changes

    Update 2023.2 IDEA YACHT sees big improvements to our new IDEA Snag List module, allowing even more flexibility and huge advancements in the way you can utilise your layout. With the ability to create more markers and filter them like never before, if you’re not familiar with the layout, then there is no better time to start using it as part of your workflow. Enhancements to budgets and search functionality are also included, as is improvements to creating purchase orders and an integration with yacht product marketplace Yachtneeds. Please find below an overview about all the key features included:
     

     
    Layout

    • Upgraded control to handle high number of marker data, easily handle 50k and more points of interest.
    • Snag List added to layout drawing, directly manage your snag entries from your dashboard
    • Multiple layouts, you can setup one by deck or manage your tender or shoreside locations
    • Easily filter your markers, with built-in filters
    • Global search directly in your layout, search for any component, storage, entry point or Snag List entry on any layout.
    • See tasks for equipment, complete tasks or update running hours for your hour counter
    • With the logs and round module you can also update entry points directly from the layout
    • Add the new layout widget to your custom dashboard to control IDEA using your layout drawing

     
    Budget

    • New budget/account code support, connect a purchase order with a custom accounting code.
    • Archive budgets that should no longer be used, they are still shown and can be checked to see spending details

     
    Search

    • Updated global search in IDEA YACHT
    • Press / on any page in IDEA YACHT to open the search dialog box quickly
    • Changed the background of the search to “server-side” operation, handle bigger databases and result sets

     

    App

    • Get notifications if you have not synced data on your phone, never miss sending the last maintenance you performed
    • Yachtneeds and Amazon integration in the app
    • Use the built-in barcode scanner to jump from entry point to entry point in a round, you can also use the NFC tokens for it
    • Extended the global app search for inventory, find all your spares & consumables

     
    Snag List and Snag List Cloud

    • Share sang entries with 3rd parties easily with our no extra costs Snag List Cloud
    • Improved Snag List workflow editor, create and manage your custom workflows easily
    • Improved overview in IDEA YACHT, more filters on the Snag List overview page
    • Optional “All” state for your workflow, filter for any data in a given workflow in one view

     
    Get more information and a quick user guide to IDEA YACHT’s new functionality in the full release document below.

    To book in your update please contact our support team on support@idea-data.com
  • Preview: IDEA YACHT Release 2023.2 coming soon…

    Preview: IDEA YACHT Release 2023.2 coming soon…

    IDEA YACHT Release 2023.2

    IDEA YACHT RELEASE 2023.2 Preview Graphic 2023.2

    Our second release of 2023 is on the horizon, and it promises to make IDEA YACHT better than ever. With improvements to budgets, purchase ordering and the General Arrangement(GA) Layouts, you may find opportunities to utilise IDEA YACHT in ways you may not have done so before with release 2023.2

    If you are ordering spare parts, then we have a brand new integration and strategic partnership with a leading yacht-specific marketplace coming soon, this will enable a more seamless workflow when ordering.

    We’re making big improvements to our General Arrangement (GA – illustrated below) Layout control. These improvements include increasing performance and improved control over Snag List entries and other markers.

    Our hugely popular new module Snag List continues to be improved following your feedback, with changes to the workflow editor and Snag List Cloud functionality. Find out more about IDEA Snag List here.

    Navigating IDEA YACHT will be easier than ever with enhancements to our recently launched global search, which will be able to handle even wider searches for anything within IDEA YACHT.

    On our IDEA YACHT Mobile App we’re making improvements to using barcodes and NFC Tokens within your rounds and allowing you to use any kind of files when completing maintenance tasks. We’re also integrating Freshdesk within our app to allow you to report any errors or provide feedback to our support team with one click.

    Our team are busy testing all of our new release functionality, which we shall be releasing in a few weeks. Keep checking back for more details on IDEA YACHT release 2023.2

    To book in your update please contact our support team on support@idea-data.com
  • June 2023 Newsletter

    June 2023 Newsletter

    IDEA Data Solutions Newsletter

    June 2023 Newsletter

    Harnessing the Power of NFC Tags on a Superyacht

    In the world of luxury superyachts, where sophistication and cutting-edge technology converge, NFC (Near Field Communication) tags have emerged as a game-changing innovation. Find out how you can utilise NFC Tags and streamline your onboard tasks with IDEA YACHT here

    IDEA Data wave

    Update 2023.2 coming soon…

    Our second release of 2023 is on the horizon, and it promises to make IDEA YACHT better than ever. With improvements to budgets, purchase ordering and the General Arrangement (GA) Layouts, you may find opportunities to utilise IDEA YACHT in ways you may not have done so before with release 2023.2. Find out more here…

    IDEA Data wave

    Join the IDEA team

    Would you or someone you know like to work with us? If you are passionate about technology within the Superyacht industry, we may have the opportunity for you! We’re hiring for an Area Sales/Account Manager for Southern Europe and an IT System Administrator, find out more about the roles and apply here.

    IDEA Data wave

    IDEA ACADEMY

    Keeping your database secure is vital onboard a vessel. Check out our 6 tips to make sure your IDEA YACHT set up is as safe as possible.

    IDEA Data wave
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

    Ask The Dirk

    Switching between comment based and single field Log Book notes

    Did you know that IDEA offers you 2 different ways of adding information to a daily log notes field?

    Depending on the size of your vessel and how many people are effectively contributing into the daily log, it’s either sufficient to have one big text field that can be filled on the fly, or it could even be important to have a function where different people can make additions at different times, and have their edits given the corresponding timestamps.

    IDEA YACHT allows you to setup your daily log notes exactly the way you need, and you can decide which input form fits your workflow best.  Read more…

    We always love to hear from our customers, please get in touch via our website or e-mail us. You can also follow our posts and join in the conversation on social media.

    Best wishes,

    The IDEA team

  • Ask The Dirk: Switching between comment based and single field Log Book notes

    Ask The Dirk: Switching between comment based and single field Log Book notes

    Michael Graveston

    IDEA YACHT ASK THE DIRK

    Did you know that IDEA offers you 2 different ways of adding information to a daily log notes field?

    Depending on the size of your vessel and how many people are effectively contributing into the daily log, it’s either sufficient to have one big text field that can be filled on the fly, or it could even be important to have a function where different people can make additions at different times, and have their edits given the corresponding timestamps.

    IDEA YACHT allows you to setup your daily log notes exactly the way you need, and you can decide which input form fits your workflow best.

    Here are some examples.

    Text file mode:

    IDEA YACHT Ask The Dirk 5 1

    Comment based mode:

    IDEA YACHT Ask The Dirk 5 2
    IDEA YACHT Ask The Dirk 5 3
    IDEA YACHT Ask The Dirk 5 4
    IDEA YACHT Ask The Dirk 5 5

    To change between the 2 modes of the daily log description field navigate to the Log Day Description Field option in the System Settings:

    IDEA YACHT Ask The Dirk 5 6
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

  • Harnessing the Power of NFC Tags on a Superyacht

    Harnessing the Power of NFC Tags on a Superyacht

    Harnessing the Power of NFC Tags on a Superyacht

    IDEA NFC Tags on superyacht

    In the world of luxury superyachts, where sophistication and cutting-edge technology converge, NFC (Near Field Communication) tags have emerged as a game-changing innovation. These small, unobtrusive devices are revolutionising the way we interact with our surroundings, offering a multitude of benefits for both crew members and guests on board. From seamless automation to enhanced convenience, NFC tags are transforming superyacht experiences in ways previously unimaginable. In this blog post, we will delve into the myriad benefits of using NFC tags on a superyacht.

    What is an NFC tag?

    An NFC tag, short for Near Field Communication tag, is a small electronic device that utilizes NFC technology to wirelessly transmit and receive data. It consists of an integrated circuit and an antenna, encased in a sticker or card-like form. When brought into close proximity (within a few centimetres) with an NFC-enabled device, such as a smartphone or tablet, the tag can exchange information instantly. NFC tags are commonly used for various purposes, including contactless payments, access control, transportation ticketing, and smart marketing. They provide a convenient and secure method for transferring data, enabling seamless interactions between devices and enhancing user experiences in diverse applications.

    So, how exactly can you utilise NFC tags on a superyacht?

    IDEA YACHT NFC Tags

    Streamlined Access and Tasks

    One of the primary advantages of NFC tags on a superyacht is their ability to streamline and log which crew member has carried out which checks and accessed specific storage departments. On some superyachts NFC-enabled smartphones can also be used to gain entry to designated areas, ensuring enhanced security while minimizing the need for physical keys. Furthermore, access can be customised, granting specific permissions based on an individual’s role or preferences, thus optimising safety protocols.

    Crew Check-in and Check-out

    Using an NFC tag to check in crew on a superyacht brings efficiency and convenience to the crew management process. Simply configure an NFC tag in IDEA YACHT and place it in a designated check-in point, they can simply tap their phone against the tag to confirm whether they have disembarked or are back onboard the vessel. The reader instantly recognizes the crew member and records their check-in time, providing accurate attendance data in real-time. This technology eliminates the need for manual paperwork and reduces human error. It streamlines crew management, enhances security, and enables efficient tracking of crew movements, contributing to smooth operations on a superyacht.

    Efficient Inventory Management

    NFC tags can significantly streamline inventory management processes on a superyacht. By tagging items such as equipment, supplies, and provisions, crew members can effortlessly track and manage inventory levels. By utilising IDEA YACHT’s app and an NFC Tag, they can update stock information, reorder supplies, or receive alerts when stock levels are running low. This automation reduces manual errors, saves time, and optimises operational efficiency, ensuring that the yacht is always well-stocked and ready to cater to its guests’ needs.

    Maintenance and Snagging

    Maintenance is a critical aspect of managing a superyacht, and NFC tags offer invaluable support in this area. By affixing NFC tags to machinery, equipment, and various systems on board, crew members can track maintenance schedules, access manuals and technical information. When used alongside IDEA YACHT’s new Snag List feature, this proactive approach to maintenance allows for timely inspections, preventive measures, and swift troubleshooting, minimising downtime and ensuring that the yacht operates at its peak performance.

    The integration of NFC tags into the world of superyachts opens up a world of possibilities for enhanced convenience, automation, personalisation, and efficiency. From streamlining access control and optimising guest experiences to simplifying inventory management and improving maintenance procedures, NFC tags are transforming the way superyachts operate. As this technology continues to evolve, we can expect even more innovative applications that will further elevate the luxury yachting experience. With NFC tags, superyachts are entering a new era of connectivity, where every aspect of life on board can be effortlessly enhanced and tailored to meet the desires of owners and guests alike.
     

    IDEA is offering NFC Tags available to purchase at 500 EUR for 100 IDEA metal-shielded tags.

    Currently, they can be used for:

    • Inventory Items
    • Storage Areas
    • Components
    • Entry Points
    • Crew State Changes
    • Snag List
     

    To find out more about creating Smart Superyachts with IDEA YACHT and NFC tags, watch our short YouTube video here.

    To purchase, please contact a member of our team via the button below.

  • May 2023 Newsletter

    May 2023 Newsletter

    IDEA Newsletter May 23

    May 2023 Newsletter

    RELEASE 2023.1 IS HERE

    Our much anticipated 2023.1 IDEA YACHT release is now available!

    Including our brand-new IDEA Snag List module and IDEA Cloud, a host of added functionality will help you maintain your vessel and ensure efficient task management crew. Read the full release document and find out how to try Snag List here: Read more…

    IDEA Data wave

    Book your 2023.1 update

    We always highly recommend running the latest version of IDEA software, not just to get the newest features but to improve onboard workflows and, more importantly, to be in line with the highest security level for your data.

    Our latest release 2023.1, which includes the Snag List module for eligible customers, is available now. Book in your IDEA software update by emailing our support team.

     

    IDEA Data wave

    IDEA at Palma International Boat Show 2023

    A big thank you to everyone who visited the Spectro|Jet-Care booth and spoke to Tobias and Vitaly from the IDEA team at Palma International Boat Show. We were grateful, as always, to be hosted by Larry Rumbol and the Spectro|Jet-Care team as strategic partners, and enjoyed hearing the latest developments in their first-class labatory services. We were also delighted to give some of the first exclusive live demos of our new Snag List feature. We hope you enjoyed the show as much as we did.

     

    IDEA Data wave

    IDEA ACADEMY

    Pair your mobile device with IDEA YACHT by downloading our app. Utilise QR codes and NFC tags, whilst giving you the flexibility to roam and carry out tasks in IDEA YACHT from anywhere.

    IDEA Data wave
    Dirk, senior supporter with body and soul

    Dirk has been working at IDEA since 2010, and is one of our veterans with 4,695 tickets solved in the last 2 years alone. Dirk is on hand to give expert support! This column answers your most common questions!

    Ask The Dirk

    Add filterable categories

    Did you know that IDEA YACHT allows you to add your own filterable categories for your equipment and spares?

    For example, to fall in line with your Critical Equipment List, Classification Societies now need spares and equipment to be designated as ‘Critical’ or ‘ISM Relevant’. But it could also be necessary, just for your own convenience, to have further categories which then helps you to search and filter for this data in IDEA YACHT  Read more…

    We always love to hear from our customers, please get in touch via our website or e-mail us. You can also follow our posts and join in the conversation on social media.

    Best wishes,

    The IDEA team