IDEA combines years of experience in building yacht-specific databases with custom software solutions, delivering tailored systems that meet the precise operational, compliance, and management needs of every vessel.
IDEA’s professional services ensure your yacht database is built to the highest standards, with every component, document, and task clearly structured for easy access and smooth operation.
We offer tailored support including database clean-up, linking missing documentation, adding maintenance plans, and migrating third-party data—optimising your system for accuracy and efficiency.
Our team also provides hands-on training and ongoing support, empowering crews to manage their vessels confidently using IDEA’s powerful tools.
Data is the lifeblood of our IDEA Yacht software; therefore, it needs to be managed well.
A software database should be intuitive, meaning less time spent searching for the features you need.
At IDEA, we believe a well-structured, visually intuitive database is essential to efficient yacht management. That’s why our database builds follow a proven four-step process, designed to meet the highest standards of clarity, usability, and reliability.
Step 1 – Database Directory Tree: A logical, easy-to-navigate structure that mirrors the yacht’s layout and systems.
Step 2 – Components / Documents / Pictures / Inventory: Every item is linked to relevant documentation, images, and inventory data, ensuring full traceability and quick access.
Step 3 – Maintenance Plan: Integrated schedules and task lists keep preventative maintenance on track, reducing downtime and extending asset life.
Step 4 – IDEA Quality Control: Every database undergoes rigorous checks to ensure consistency, accuracy, and compliance with IDEA’s professional standards.
The result is a powerful tool that simplifies daily operations, supports crew efficiency, and protects the long-term value of the vessel.
Increase resale value: The programming of a maintenance plan for a vessel requires a lot of attention to detail, as any error could lead to equipment failure.
IDEA can configure the yacht’s maintenance plan to meet the highest standards of reliability and precision. Plans are tailored to manufacturer recommendations, shipyard or crew instructions, and the specific requirements of both major and auxiliary equipment. This ensures all maintenance intervals are met accurately, reducing risk and downtime while supporting safe, efficient vessel operation.
Major equipment includes all systems essential for safe navigation and operation—such as engines, generators, rudders, and bilge pumps.
Auxiliary equipment covers enhancements like gangways, elevators, and water makers.
For personalised support or further details, please contact us—we’re here to help.
Digitalisation of Supplied Documentation – No Loss of Valuable Documentation. During a new build or refit project, IDEA can support the crew and the shipyard in digitizing paper documentation to be part of your yacht management software.
Yacht owners and crews often face the challenge of managing vast amounts of critical documentation. IDEA offers a robust solution, digitising and organising paper records into a secure, structured database that’s easy to navigate and maintain.
All essential documents—such as manufacturer manuals, spare part catalogues, technical drawings, system schemes, circuit diagrams, certificates, correspondence, and reports—are safely stored and directly linked to the relevant equipment within the yacht’s database. This ensures quick access, full traceability, and prevents the loss of valuable information.
Photo documentation during a build process becomes more and more essential.
Managing photo documentation during large yacht projects can quickly become overwhelming.
With IDEA’s 360° New Build Documentation, you can virtually walk through each stage of the build, with every compartment captured in high-quality 3D imagery. Instead of sorting through hundreds of photos, you get structured, visual clarity—ensuring the exact image you need is always at your fingertips.
Check/survey based on IDEA database specification to identify gaps within components, documents and maintenance schedules in the existing vessel database.
With deep expertise in yacht data management, IDEA offers tailored services based on detailed system reports—including database clean-up, adding missing components and maintenance tasks, linking critical documentation, and providing user training. These enhancements ensure your yacht’s database is complete, reliable, and aligned with best practices, empowering crews and managers to operate with confidence and precision.
IDEA’s yacht data experts seamlessly migrate information from third-party software, preserving structure, linking documentation, and ensuring accuracy—delivering a clean, fully integrated database tailored to each vessel’s needs.
IDEA’s yacht data experts ensure a smooth transition from third-party software by carefully migrating and restructuring all relevant data. Documentation, components, and maintenance records are preserved and re-linked within a clean, intuitive database tailored to your vessel. This process guarantees accuracy, improves usability, and sets the foundation for efficient yacht management.
