IDEA YACHT Release 2025.2
2025.2 Key changes
The IDEA Yacht 2025.2 release brings significant enhancements to its yacht management software, focusing on inventory tracking and Hours of Rest (HOR) functionality.
To improve inventory tracking and reporting accuracy, new fields have been added to the Item Details page: Average Price, calculated based on historical stock entries, and Total Stock Value, computed by multiplying the average price by current stock quantity. Automatic Average Price Calculation ensures consistent valuation across the system. The History tab now includes item prices for each stock change, allowing manual modifications for data accuracy. These enhancements are synchronized with the IDEA Mobile App. Users can edit item prices directly from the stock history tab, improving audit trail accuracy. The Inventory List report now includes Average Price and Total Stock Value for clearer insights.
Responding to your user requests, the update integrates a Head of Department (HOD) role responsible for supervising and validating Hours of Rest (HOR) violation entries. Enhanced violation handling requires HOD comments before confirming entries. Dashboard enhancements include notifications for incomplete HOR entries and widgets for real-time violation monitoring. Control & Oversight Enhancements add columns for seafarer and HOD comments. New system settings enforce comments for HOR confirmation and disable autofill for accurate data entry. Reporting improvements allow exporting Monthly Hours of Rest Violations Reports with HOD comments. Compliance with ILO regulations introduces warnings for data deletion, recommending user archiving instead.
These updates enhance overall yacht management efficiency and compliance.
IDEA YACHT
Average Price for Items – Feature Enhancement
To enhance inventory tracking and reporting accuracy, we have introduced a series of improvements related to Average Price management within the system:
New Fields in Item Details
- Two new fields have been added to the Item Details page:
- Average Price – Automatically calculated based on the item’s historical stock entries, considering price and currency.
- Total Stock Value – Computed by multiplying the average price by the current stock quantity.
Automatic Average Price Calculation
- Implemented logic to dynamically calculate the Average Price using all stock transactions (quantity and price), ensuring consistent and accurate valuation across the system.
Enhanced History Tab
- The History tab under the Item Details section now includes a dedicated column displaying the item price associated with each stock change.
- Users can view and manually modify historical prices as needed to maintain data accuracy.
Mobile App Synchronization
- All enhancements, including Average Price, Total Stock Value, and updated History details, are fully reflected in the IDEA Mobile App to ensure consistency across platforms.
Editable Price Entries in Stock History
- Users are now able to edit item prices directly from the stock history tab, providing greater control over historical data and improving audit trail accuracy.
Reporting Improvements
- The Inventory List report has been updated to include:
- Average Price
- Total Stock Value
This provides clearer insights into item valuations and enhances overall inventory reporting capabilities.
Hours of Rest – New Head of Department Functionality
To address user requests regarding the Hours of Rest (HOR) functionality, we have implemented the following updates, enhancements, and new system settings:
Head of Department Role Integration
- A new feature has been added to the Department Settings section, allowing users to assign one or more Heads of Department (HODs) to each department.
- This role is responsible for supervising and validating the Hours of Rest violation entries submitted by seafarers.
Enhanced Violation Handling & Comment Requirements
- When a seafarer has a violation in their Hours of Rest, a new column has been added to the review screen, allowing the HOD to enter a mandatory comment or explanation.
- Until a comment is provided by the HOD, the “Mark Confirmed” button will remain disabled (greyed out).
- Once all required comments are entered, the “Mark Confirmed” button becomes available for authorized users
Dashboard Enhancements & Violation Monitoring
- A new popup notification is displayed upon user login, listing crew members who have not completed their Hours of Rest entries from the previous day.
- A new Dashboard Widget titled “Hour of Rest Data Entry Controlling” has been introduced, highlighting seafarers who failed to log working hours for the previous day.
- We introduce an additional “Hour of Rest” IDEA Widget, enabling real-time monitoring of violations throughout the month, and facilitating timely follow-ups and adding HOD violation comment.
Control & Oversight Enhancements
- The “Control: Entered Hours” page now includes two new columns in the user table:
- Seafarer Comment – displays any notes added by the crew.
- HOD Comment – displays remarks added by the Head of Department. Users with the appropriate permissions can edit this field (Head of Department).
New System Settings
- Force Comment/Note for Hour of Rest Confirmation:
When enabled, this setting requires that all violations be accompanied by a comment from the HOD before monthly HOR entries can be confirmed.
- Disable Hour of Rest AutoFill:
When enabled, the autofill functionality for the daily HOR form is disabled, ensuring more accurate and individualized data entry.
Reporting and Data Retention
- A new reporting feature (in Hours of rest section Control: Entered Hours page) allows the creation and export of a Monthly Hours of Rest Violations Report which includes all violations and corresponding HOD comments.
- Data Deletion Warning in Compliance with ILO Regulations:
To ensure compliance with ILO data retention requirements, we have introduced a new warning message when attempting to delete a user. This message informs the user that all associated data will be permanently and irreversibly removed.
Instead, the system recommends archiving the user, allowing their data to remain accessible at any time, while preserving historical records in accordance with regulatory obligations
ISM Relevance as a Dedicated Flag
We have introduced a new component flag to define whether a component is ISM relevant.
On the Component Details page, users can now enable or disable this flag using a toggle switch to indicate ISM relevance.
This new information can also be used as a filter in the Maintenance Overview and Maintenance History pages, allowing users to filter the tables based on the ISM relevance of components.
