IDEA YACHT Release 2021.4
To kick off the new year, we are showcasing the most notable changes for IDEA YACHT version 2021.4.
Key changes
The focus of IDEA YACHT 2021.4 (and its companion app for Android and iOS), is to simplify completing daily operations required by all departments of a modern super yacht .
Improvements include:
• ISM-Forms on the go, fill out or continue any ISM forms from your mobile and sync the results with IDEA YACHT.
• Design your own dashboard, set custom warning levels for reminders. For AV/IT (the new system), health widgets provide a quick overview about your IDEA installation.
• Directly request oil/hydraulics/fluid analytics in IDEA with our new Spectro JetCare integration.
• Complete your working hours without logging into IDEA from your phone or in our app.
• Search for spare parts directly from IDEA YACHT via Amazon.
Please note, IDEA YACHT will not to be automatically updated except you are using an IDEA Cloud based solution. To arrange an update, please contact support@idea-data.com.
If you want to try out this IDEA YACHT version, please have a look at our public demo page: https://demo.ideavio.com.
IDEA YACHT Mobile changes
The companion app for IDEA YACHT 2021.4 (version 3.3.0) for iOS and Android, now offers further reminders on the dashboard. This includes a more detailed overview about upcoming or overdue tasks and rounds but also showcases the most recent elements used.
- The mobile app will now notify you if your last synchronisation with IDEA YACHT has occurred more than eight hours ago, prompting you to directly run a sync for the latest data.
- In addition to our current feature of powerful mobile global search, IDEA YACHT software now also recognises barcodes (EAN, QR).
ISM Forms on the go
As initially mentioned, the mobile now also supports the ISM forms module, allowing you to fill out or continue forms on the go.
Please note: To use this feature you need to be connected to your IDEA YACHT server; this is required to ensure you always continue/fill out the most recent form.
The Forms module first presents a list of categories based on your forms. In this list you can directly search for a specific form by its name using the bottom filter sheet. Once you have selected a category IDEA YACHT will show you all included forms.
Hint: You can define what categories your user can see based on the positions; this can be used to limit forms to specific departments.
IDEA YACHT supports multiple pending forms, you can start editing a form and save it to complete it later – it can also be edited by other users.
Once you save a form (or finish it) your changes are directly sent to the IDEA YACHT server, meaning you won’t need to run a synchronization.
Hours of rest with IDEA Mobile
You can also fill in your working hours with the mobile app, just select Hours of rest from the main menu. Once you confirm your password you can start filling in the hours with a calendar sheet. You can make use of the auto-fill function to quickly get usual working days covered.
IDEA YACHT Dashboard
Since the dashboard was added with version 2021.3, we added more and more widgets to make sure you can create your very own dashboard. With 2021.4 you get the following changes:
• Set custom warning levels for reminders, you can define what is treated as a warning (yellow) or critical (red).
• A new widget to directly start your daily rounds from the dashboard.
• Get an overview and search for any lab requests you have started with IDEA YACHT (more below).
• Get an overview about your IDEA YACHT server health.
The system health widget will inform you if there is anything for your local installation that needs your attention.
If you want to setup custom warning levels for reminders, just open the reminder widget edit dialog and type in your warning levels.
Please note: The reminder colors will only be applied to the small reminder view
Create multiple dashboards and share your creations
The dashboard system allows you to have multiple dashboards, you can create one for a generic overview and others for more specific checks. It’s also possible to share your creations in your department. Check out these two short video tutorials to get started:
IDEA YACHT Integrations
IDEA YACHT 2021.4 introduces a new system for vendor integrations. One of the first integrations ready and available is the Spectro | Jet-Care laboratory system. We also added the option to quickly lookup spare parts and other inventory items on Amazon.
Spectro | Jet-Care
Lab requests can be started by selecting the Maintenance -> Lab page
Create a new request
Via this page IDEA YACHT supports requesting laboratory results, a new request can be created by pressing add.
A request requires you to select the actual provide and the related components. Depending on the provider some of the component data will be shared to make sure they can analyse your send in samples.
In the second step IDEA will ask for further information (the information will depend on the provider), below shows the Spectro interface.
Getting data, monitoring request
Once submitted IDEA will take care in the background sending the data to the provider and asking for updates. You can monitor the status of requests on the lab page or using the new widget for the dashboard. Once data is provided you can open it from the widget, the lab page. The documents will also be attached to the selected components in your vessel database and be stored in the document node of the domain.
Inventory and spare part search
The first external vendor to be integrated to IDEA YACHT is Amazon, on multiple pages you can lookup items with a single click on Amazon.
We plan to integrate other vendors in future releases including more connected order capabilities, you will be able to ask for quotes or order spares directly from within IDEA.
IDEA YACHT Purchase changes
The purchase system got a set of new features that help you to cover a wider range of tasks, please find below a quick overview:
- Track information about crew members that received items for a purchase order
- Link a work order purchase to a maintenance task
- Track shipping and handling fees with for any purchase
- New notification for purchase approvals
Purchase order tracking
Each purchase order now shows a new tab, called Stock History, within you can see all changes for tracked items (items from your vessel database).
You can see the time, amount, storage and user who received the items form your purchase order.
IDEA YACHT will also now notify you once one of your purchase orders was approved, you can setup the approval (and many other settings) for your purchase order workflow by visiting:
Stock control -> Purchase order state
Shipping and other fees
For all new and existing purchase orders you can now add custom line items:
This line items will be added to the total sum of the purchase order, they do not show up on your quote requests.
Work order
If you are using IDEA YACHT to track work order purchases, you can now link the order to the specific task in IDEA. You can select the task on the detail tab of the purchase order.
Small things
If you are using the excel import to create your component structure, you can now also create the category and equipment types for components from excel. With the current import you can easily setup, for example, a list of IHM related equipment.
Need to search your database, you can now run more complex search requests by combining terms with a + sign:
You can download the full release notes including the changelog here.
