The Asset Management Software that protects your portfolio seamlessly in one view
FIRST TIME RIGHT
A portfolio run in fragments
The yacht is managed properly. Everything around it is not. Each asset carries its own manager, its own spreadsheet and its own filing, and the office only learns the state of an asset when it asks.
Records sit with whoever holds them
Contracts, surveys, warranties and manuals live in inboxes and local drives. When a manager leaves, the history leaves with them.
Compliance dates arrive without warning
Registrations, inspections, insurance and airworthiness renewals are tracked asset by asset, so a lapse is found late.
Spend is reported late, and one asset at a time
Budgets are consolidated by hand at quarter end. The principal sees a total, not the operation behind it.
Anything the office is responsible for
IDEA ASSET was built out of 22 years of superyacht operations, then opened to every asset that surrounds one. The record structure is the same whether the asset floats, flies or stands still.
Superyachts
Full operations in IDEA YACHT, summarised into the portfolio view.
Chase boats & tenders
Engine hours, servicing and winter storage held against the mother vessel.
Private jets
Airworthiness documents, scheduled maintenance and operator contracts.
Helicopters
Ship-based or shore-based, with the same inspection and parts records.
Islands & estates
Plant, generators, jetties, vehicles and grounds under one planned schedule.
Residential property
Apartments, chalets and villas with service contracts and access control.
Garages & car collections
Registration, servicing, transport and condition history per vehicle.
Art & collections
Location, valuation documents, loans and condition reports per item.
Staff & crew
Certificates, contracts and rotations across every asset in the portfolio.
One record, seven disciplines
Planned maintenance
Every asset on a schedule, by calendar or by running hours, with work orders raised automatically and signed off on completion.
Compliance & certification
Certificates, surveys, registrations and insurances with expiry dates in one register and warnings ahead of each renewal.
Inventory & stock control
Spares, consumables and equipment counted by location, with minimum levels and a full movement history.
Purchasing & approvals
Requisition to order to invoice, with approval limits set per asset and per person in the office.
Budgets & spend reporting
Budget against actual for each asset and for the portfolio as a whole, in the currency the office reports in.
Document management
Contracts, drawings, manuals and photo documentation filed against the asset they belong to, versioned and searchable.
Portfolio overview
One screen for the principal and the office: status, open work, expiring documents and spend across every asset.
Access per asset, per person
A manager sees their asset. The office sees all of them. Rights are set once and apply everywhere.
Three steps to first time right
Register the assets
We load the portfolio with you — assets, equipment, documents and the people responsible. Existing yacht data comes across from IDEA YACHT unchanged.
Set the standard
Maintenance schedules, renewal warnings, approval limits and reporting periods are configured to the way the office already works.
Operate and report
Managers work in the system; the office reads one overview. Nothing is chased, nothing is retyped, nothing expires unseen.
The portfolio, on one screen
Fleet Overview, KPI and Calendar. Asset counts, open alerts and expiring certificates read at a glance, with every asset in the portfolio one click away.
IDEA Data Solutions has built management software for the yachting industry for 25 years, from a family with a passion for yachting who worked on and around the building and operating of vessels. IDEA ASSET runs on the same platform as IDEA YACHT, IDEA FLEET and IDEA GT — a product made in Germany.
Tell us what the portfolio holds
We will walk you through IDEA ASSET against your own assets, in confidence, with the team who will run the implementation.
Whether you have a question about our products or pricing, want to book a demo, or anything else, our team is ready to answer all your questions.
Phone: +49 211 303 66 28
Email: info@idea-data.com
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