Release 2026.4.5 makes IDEA fit more closely around the way each team works. On board, IDEA YACHT lets every user shape their own filters, gives Heads of Department a clearer view of crew time and leave, and adds richer procedures and reporting. The mobile app brings practical field improvements, from postponing maintenance with a clear return date to simpler stock work, while IDEA FLEET gives shore-side teams a new home for recurring reports, vessel manuals and ISM forms.
As ever, the aim is clarity for crews, managers and owners across maintenance, safety, inventory, compliance and finance. Here are the highlights.
IDEA YACHT
Personal filters, clearer crew time and leave records, richer SOPs and reports that support purchasing decisions.
Mobile
Maintenance postponement with a clear return date, Shore Leave from the app and simpler stock work.
IDEA FLEET
Recurring report subscriptions, vessel manuals in one workspace, central ISM forms and multi-factor sign-in.
Quality and reliability
Fixes grouped by business impact, from financial accuracy to access protection.
IDEA YACHT
On board, this release puts the workspace in each user’s hands, gives a clearer picture of crew time and brings more useful reporting to maintenance, inventory and purchasing.
Filters that fit each user
Choose which filters to show, hide the ones you don’t need and arrange the rest in your preferred order. Preferences are saved, across maintenance, purchasing and the Snag List overview and map.
Clearer time and leave records
A monthly team view gives Heads of Department a consolidated picture of work hours, watch days and comments. Shore Leave joins Holiday and Sick Leave, and incorrect work time can be cleared for a selected period.
Richer instructions
The modernised SOP workspace supports multiple images per step, image remarks and highlights, and links to tasks, snags, rounds and forms. Reports let you choose how many steps appear on each page.
Better visibility
Maintenance history records task due dates, so planned and actual completion can be compared. Spectro Jet-Care lab results use alert colours, inventory reports can focus on critical items and show quantities on order, and barcodes print in one step.
Maintenance tasks can also be postponed until a chosen date or for a set period, with the reason and return date kept visible on board and in the app.
Reporting also supports purchasing decisions more directly: finance transaction reports show totals in the relevant currencies, purchase-order overviews can include attachments and Direct Order details, and a dedicated report covers ISM-relevant components.
IDEA YACHT Mobile
The mobile app gets more practical field workflows, clearer synchronisation expectations and better continuity between the app and onboard records.
Postpone with a clear return date
Postpone periodic and one-time tasks until a chosen date or for a set duration. The reason and reactivation date stay visible, sync with IDEA YACHT, and newer updates are protected from older offline changes.
Shore Leave from the app
Record Shore Leave in Enter Hours alongside Holiday and Sick Leave, with matching options on web and mobile for consistent leave records.
Simpler stock work
Create spare parts directly from the wizard, handle unknown barcodes more usefully when checking in and out, match NFC codes exactly and update storage quantities from the item screen.
Easier to follow up
Snag List Cloud supports custom fields, and component filters search domain and subdomain names. A clear warning explains that rounds postponed in the app cannot be completed in the browser.
IDEA ASSET Mobile
For IDEA ASSET deployments, the app now keeps classifications and readings consistent with the web, even when working offline.
Asset types, online and offline
Asset types assigned on the web are synchronised to the app and remain available offline, so assets are classified the same way wherever the work happens.
Configured ranges on the device
The app now stores and evaluates configured hour-counter and entry-point ranges locally, laying the groundwork for consistent data handling in the field.
IDEA FLEET
For shore-side teams, IDEA FLEET makes recurring reporting easier to manage, centralises vessel manuals and ISM forms, and strengthens access control.
A clearer home for recurring reports
Subscriptions are managed separately from the reports they generate, with controls to edit, stop and resume. A dedicated creation page covers one-time and recurring reports, and setups can be reviewed and cloned.
Reporting for management
A new Maintenance Overview Report brings together tasks, performance history and hour counters, with vessel, criticality and date-range filters.
Manuals and ISM forms
A manuals workspace offers fleet-wide and vessel-specific views with change history. ISM forms can be created, revised and assigned to vessels centrally, with an overview of submissions.
Stronger sign-in, clearer context
Multi-factor authentication adds device pairing, prompts and recovery options for users and administrators. Vessel cards now show each vessel’s installed IDEA YACHT version.
Quality and reliability
This release also includes a wide range of fixes, grouped here by what they mean for your team.
- Finance and purchasing: category filters and multi-currency totals are handled correctly, order changes save reliably, and purchase-order approval cannot be bypassed.
- Maintenance: work orders linked to maintenance complete when Task Approval is active, and attachments removed by duplicate cleanup are restored.
- Crew records and reports: the IMO monthly rest report no longer adds template hours to days off, and reports handle large vessel structures.
- Access and security: stronger download safeguards, configurable Finance permissions and multi-factor sign-in support for IDEA YACHT.
First Time Right
We’ll keep refining IDEA for safer, smarter yacht operations, and we always welcome your feedback. Online installations update automatically. If your installation replicates, please contact our support team at support@idea-data.com to arrange your update. Some changes may depend on your licence or the applicable app and server versions.
IDEA Release 2026.4.5 – full release notes
All the changes in this release, by product, in a printable PDF.